Manage Drug Usage Transactions

3 min

use the drug usage page in cowcare to review, edit, and approve drug usage transactions open cowcare and then click on the drug usage tab to open the drug usage page expand the topics below to learn more drug usage toolbar and shortcuts use the toolbar at the top of the drug usage page and keyboard shortcuts to complete quick actions see the guidelines below for some pointers on using the page's shortcuts hover over each button to see its action here are some examples \select delivery doc \ click to select the delivery doc/drug lot for the selected transaction \edit usage \ click to edit the values in a treatment you can edit details like the dosage, how many days the drugs should be administered, and how long the milk or meat withhold will last \alter protocols \ click to open the protocol screen screen docid\ vvddirtg6wk5lojgmkg j to see protocol details for the selected transaction \reassign cow id \ click to open the cow id reassignment tool docid\ vvddirtg6wk5lojgmkg j \goto inventory \ click to open the inventory screen screen docid 2tfjp7sy ttqyhnvzfrmh and see inventory details for the selected transaction \open cowcard \ click to open the selected animal's cowcard docid 4flckrzg9sh1pczt0xy74 note the following keyboard shortcuts \open a cowcard \ press the f2 key \print a drug usage report \ press the f5 key \export a drug usage report\ press the f6 key search and filter drug usage transactions use search and filter to manage the transactions you see in the drug usage list see the guidelines below for some pointers on using the search and filter features \search and filter\ click search and filter at the top left side of the drug usage tab to select the types of transactions you want to see in the list you can filter the list by status, pen, protocol name, drug name, etc \status to show \ select a status from the status to show drop down to only see transactions with the chosen status \search for a cow \ in the search for a cow field, enter the animal id to see the animal's transactions \search for drug lot \ in the search for drug lot field, enter the drug lot to see transactions that included medication from that drug lot approve a drug usage transaction use the options below to approve a drug usage transaction \approve selected transactions\ right click on a transaction and select approve > selected or click the approve selected button on the toolbar \approve all transactions \ right click on a transaction and select approve > all or you can click the approve all button on the toolbar \automatically approve all transactions\ enable the automatically approve current day usages option in setup be very cautious if you use this option—if you automatically approve transactions that should not be approved, the system could report negative quantities in the inventory use the guidelines below when approving transactions when you approve a transaction, the system will deduct quantities from each drug assigned to the protocol to move an approved transaction back to pending , right click the transaction and select set to pending or click the set to pending button on the toolbar to approve a transaction, you must select the proper drug lot unless you have disabled the use cowcare inventory option in settings dairycomp will not approve a transaction for the following reasons if you enabled the no usage approval if no inventory option, the system will not approve the transaction if the drug is not in stock in any drug lot if you have not enabled this option, the system will just select the most recent drug lot on file for the transaction if you enabled the don’t approve treatment if missing delivery doc option, then the system will not approve the transaction if the drug is in stock, but there is no delivery doc edit a drug usage transaction to edit a transaction, right click the transaction and select edit usage or click the edit usage button on the toolbar make your edits and save your changes you can also edit multiple transactions at the same time if you select multiple transactions that use the same drug hold your shift or ctrl key and click on the transactions you want to edit at the same time reassign or delete open treatments for a cow id sometimes, a cow's id may change, or a treatment might have been mistakenly entered for an incorrect cow id cowcare provides a dedicated tool to manage this situation, allowing you to reassign treatments to a different cow id or disable open treatments entirely \important \ this functionality applies only to open (unapproved) drug usage transactions treatments that have already been approved are part of the cowcare audit trail and cannot be changed or reassigned using this tool there are two ways you can open the cow id reassignment tool first, select the applicable animal from the transaction list, and then right click on the transaction and select reassign cowid on open treatments from the action menu or, select the cow id reassignment tool button on the toolbar the reassign/disable cow id window then displays old cow id to reassign this field automatically shows the id for the cow you selected from the transaction list (though you can change this id manually) this could be an id that no longer exists or was entered by mistake new cow id enter the id of the cow to which you want the open treatments reassigned number of open treatments this field shows the number of currently open treatments for the selected cow reassign cow id click this button to reassign all the currently open treatments to the new cow id disable treatments click this button to disable all currently open treatments for the selected cow id